Document Management System (DMS)

One of the biggest hidden costs that paper-intensive businesses face is the time it takes to work with paper files: employees spend valuable time walking to and from central records rooms and finding and replacing documents. A document management solution makes employees more productive by giving them access to the information they need though a centralized web based portal. Some of the major benefits of DMS include:

Disaster Recovery
Document management solutions typically include off-site data backups and other steps to ensure that a fire, flood, or break-in won’t cripple your business.

Access Control
The right document management solution allows more than one person to look at a file at the same time – and gives your employees access to vital records from wherever they are. In addition, multi-layered access allows employees to see and change only the documents they’re authorized to handle with.

Process Consistency
One benefit that matters more to larger companies is that a document management solution will enforce consistency. No longer will consistency in filing, naming conventions, and workflow suffer as you add new employees or cover for vacationing staff.

Other Benefits Include:

•    Multiple levels of password-protected access for groups and individuals
•    Access to documents from off site / remote locations
•     Document check-in / checkout
•    Reduce the cost of lost or misplaced documents
•     Encryption of document contents
•    Audit trails showing who has accessed or updated documents

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